Soirée has been in Portland for over
10 years and developed an outstanding reputation within the
industry among clients and industry professionals. By hiring
Soirée you can rest assured you are in good hands.
Is the
coordination company you are interviewing well established?
Do they have the experience to support their words and beautiful
photographs?
So often people start a coordination company because they had
such a great time planning their own wedding or helping a friend
with their special occasion, that they decide to coordinate
events for a living. While it is admirable to pursue a passion
you have found, often these individuals launch their business
before they have gained the experience or expertise to effectively
run their own company and they have yet to discover how to successfully
manage multiple special events.
Some coordinators have event planning businesses on the side
in addition to a regular full time job. While many are successful
at this, you want to make sure that your coordinator has adequate
time and resources to attend to and follow through on your event
details. If they are pressed for time because of other commitments,
will they have the time to give your details the attention they
deserve?
Soirée has been in business for over 10 years and successfully
coordinated numerous weddings. They have the experience and
tools needed to bring your vision to life.
They also have two full time coordinators who run the office
so you do not need to worry that they will not be able to properly
focus on your special event. By working closely together, Soirée
makes sure that every detail of your event is attended to. Should
one of the coordinators be out of the office running errands
or attending a meeting, you know there will be someone available
who is knowledgeable and up to date with your details to answer
any questions.
Does your
potential coordinator accept kickbacks?
While rare, there are some coordinators who accept special deals
from vendors in order to make a profit at your expense. This
is generally looked down upon in the industry and thought of
as poor business ethics. When interviewing coordinators, ask
if they get referral kickbacks from the vendors they recommend.
If they do, be sure to weigh this information and think about
how it may affect the planning process. You want a coordination
company that is going to recommend vendors to you because they
offer quality products and services, not because they may offer
you or your coordinator a discount as you may not be getting
recommended to the best in their field. Also, do not be afraid
to ask other vendors within the industry about the reputation
and business practices of the coordination companies you are
considering. Soirée does not accept kickbacks of any
kind and informs the vendors they recommend that what matters
most is offering their client exceptional service and/or product.
If a vendor does offer Soirée a discount, that savings
is passed on to you.
Make sure
the coordination company you hire has a back-up plan if circumstances
prevent them from performing the contracted services.
While uncommon, life happens and there is a possibility your
coordinator may not be able to attend to your event as promised
if illness or a death in the family for example, should occur.
You would not want to entrust all of your details to one person
who does not have support from others who can take over if needed.
Soirée has a team of coordinators working on your behalf.
You are assigned a lead coordinator so you know who will oversee
details on your wedding day, but with other professional coordinators
working for the company, you know your details will be covered
and taken care of no mater what. Even for something as simple
as your lead coordinator being out of the office, with a team
working behind Soirée, you know your questions will be
answered promptly.
How does
your coordinator handle a special event with multiple locations?
Soirée provides a minimum of two coordinators with every
coordination package. They work together to handle all details
leading up to the special day and are both present the day of
to ensure that everything happens without a hitch. Having two
professionals attending to your details is always better than
one, especially if your special event is at two different locations.
Furthermore, Soirée will determine if your particular
event needs additional staffing and has the resources to provide
the necessary professional assistance.
Not all
site coordinators are equal.
The services that Soirée provides for their clients,
whether it is Day of Coordination services or Full Coordination,
are vast and specialized. They work with your “site coordinator”
just like they would coordinate details with your florist or
caterer. Be careful if your wedding location tells you that
they can act as your wedding planner. The services a site coordinator
can perform are very important and they do vary from site to
site. However, typically the services they will offer you are
not the same as what an independent coordination company like
Soirée will provide. Your site coordinator may not even
be familiar with all the many details and services that an independent
planner offers. So make sure that if your site coordinator offers
you some planning assistance that you carefully compare the
details of those services against the details of the services
provided by an independent professional planning company like
Soirée.
You should also compare the details of the
services being offered between two different independent planning
companies. All coordinators offer different services and package
their services differently. You really can’t compare one
coordination company’s day of services to another by just
comparing the package prices. Really compare the details of
what is included in those packages to compare equal services.
print
as a pdf
Why
Hire Soirée